10 Easy Ways to Improve Your Productivity

This is the third blog by an external guest contributor, this time the blog is provided by Integral Media (https://www.integralmedia.com.au/) We hope you enjoy it and find it useful. It’s a great time of the year to give due consideration to increasing your productivity. Happy New Year and all the best for 2019.

Boosting productivity can be difficult for many of us but there are ways and means. There is an art to it, however. The key is working smarter rather than harder and longer. It’s how you use the hours you have at your disposal that increases your productivity. For instance, it’s a good idea to take regular breaks, which helps your concentration. So don’t slog away for hours on end, it will only cause fatigue and lack of focus. Try these simple tips instead:

  1.  Say No to Notifications

Notifications are a major reason people fall behind in their productivity. The beeps and jangles will take your focus off your task, so the advice is switch notifications off, permanently if possible. If you can bear to do it, remove Facebook, Twitter and all the other social media apps from your phone. You’ll feel a sense of freedom and see the difference in your productivity levels. Also, if you’re on a deadline and must concentrate, close your emails and put the phone in Aircraft or ‘do not disturb’ mode. You probably won’t miss anything vital by going off-grid for an hour or so.

  1. Get Your Thoughts on Paper

It isn’t easy to get your thoughts organised, especially when you’re busy, but the more ideas you have banging around in your head the more difficult it is to concentrate on what’s happening now. If you don’t write your thoughts or ideas down, it blocks your creativity. Get into the habit of writing it down, even though you might toss an idea out later. No matter what program you use, or if you simply have a ‘to-do’ list, (which you need as well) getting your ideas on paper means your next great idea won’t get lost in the maelstrom in your brain. Knowing your ideas are safe means you can deal with what’s in front of you and you won’t make the mistake of trying to multitask. Research (1) shows multitasking lessens productivity by up to 40 per cent.

  1. Hydrate

If you’re even slightly dehydrated you won’t be able to concentrate properly, and if you’re very dehydrated you might feel dizzy or nauseated, or have a headache which doesn’t help with your productivity. How much water you need in a day will depend on your age, any medications (especially diuretics) your diet, daily environment and level of activity. Some need more than the recommended eight drinks of water a day and some need less.

  1. Eat Healthily

Don’t race out at lunchtime and get greasy takeaway, or eat cakes and sweets at morning tea. It’s hard, but you should think about the fuel you’re putting into your body every day if you want to feel good and be productive. Make your own work lunches. You’ll feel so much better and save money.

  1. Get Regular Exercise

Your mind and body are a double act; they work together, and if your body is not functioning at an optimal level, it will affect your brain and the stress will, in turn, affect your body. It’s a vicious cycle. The answer is exercise. The latest findings suggest that exercise rather than painkillers are better for treating chronic back pain, for instance, but it takes time and you must start slowly. A few stretches during your break may ease painful joints.

  1. Be a Reader

Most of those who inhabit the lofty realms of business success have one thing in common: they read, and they read avidly. Reading provides you with further education, relaxation and increased creativity. Reading also exercises your brain muscle, helps you create new images and teaches you new words to increase your vocabulary and it all boils down to better productivity.

  1. Do Something Different

If you become deeply involved in your work and exclude everything else it will become stultifying. You’ll stagnate for lack of variety, relaxation and fun. Spending day after day on the same treadmill will make your work a bore, even if the task is one that you love. You need space, a work-life balance, a change of pace and a break from your major goal. Being balanced means you’ll avoid tunnel vision, and your brain will have space and time to come up with new ideas. Some ways to relax and take a break include:

  • Walking the dog
  • Doing some yoga
  • Baking a meal
  • Lazing in an Epsom salts and lavender oil bath
  • Going to a Zumba class
  • Having a manicure
  • Gaming
  1. Habits: Make Minor Changes

Nobody is really sure how long it takes to form a habit, and it’s probably different for each of us. But forming good habits is important, even Aristotle thought so (2). Habits and routines are fundamental to consistency, which is fundamental to achieving goals. Making small changes rather than dramatic ones cements an action or reaction into an automatic response or habit. So start small and add to your goal gradually.

  1. Keep Track of Progress

It’s so easy to forget where you’re headed, especially if your project is a long-term one. By tracking your progress you can appreciate how the smaller tasks add up. The truth is, talent doesn’t get you far in life. It’s what you do with it. It’s the hard slog, showing up for work every day, even if things look grim in other areas of your life and you just want to give up. Tackle the smaller tasks first, then you’ll feel as if you’re getting things done, which you will be. Be tenacious and determined, follow all the above tips and always tackle the harder tasks first thing in the morning. The longer you keep at it in a healthy way to sooner your productivity will grow.

  1. Healthy Sleep

Try some sleep hygiene – it involves more than just cleaning your teeth – it’s a routine that can begin an hour before you actually hop into bed. You could turn your phone off, read a book or take a hot shower. Your routine should include things that don’t stimulate so no alcohol or coffee. The more you follow your routine the sooner your body will become accustomed to knowing it’s a lead-up to sleep. Sleep hygiene helps you get a good night’s sleep so you can wake up energised and enthusiastic, and it will show in your productivity.

 

5-Dimensionz is a Melbourne-based company working with business owners and company directors to improve their performance and profits. Contact us for a free no-obligation confidential business review. We will discuss your vision and concerns and identify opportunities to lift the performance of your business.  Call us on 0488 480 402 or email david@5-dimensionz.com.au.

 

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References:

 

  1. http://routineexcellence.com/psychology-of-habits-form-habits-m
  1. https://www.apa.org/research/action/multitask.aspx

Measuring

Welcome. This is my first Blog on the new website. I would welcome any comments and please feel free to follow and keep in touch.

“What gets measured gets done” – Peter Drucker

This is a great quote for business or life, if you want to achieve your objectives or improve performance. As the saying goes “If you can’t measure it, you can’t manage it”.

In business this means all areas from people, processes to performance. However in business it is important to identify the main ‘things’ that will ensure your business’ success. These are often called Key Performance Indicators – KPIs for those that wish to use 3 letter acronyms. I shy away from using so called management jargon as it is often pretentious, arrogant and only serves to complicate simple processes, ideas and concepts.

The identification of KPIs that drive the success of your business should not exceed 3 to 5 measures or benchmarks otherwise it becomes too complicated and difficult to maintain. KPIs need to be SMART :

  1. SPECIFIC – must be clear and concise so that everybody understands it
  2. MEASURABLE – must be based on performance or behaviour that can be measured objectively
  3. ACHEIVABLE – must be attainable and what is required
  4. REALISTIC – must be a goal that can be realistically achieved and should represent significant progress from the status quo
  5. TIMELY – a goal must have time line to be achieved (e.g. by a certain date)

If we use a transport business for example, a KPI could be the number of kilometres travelled per truck per week to ensure an acceptable return on investment. It could look something like this :

By 30th June, the average kilometres travelled per week must be 8,000 kilometres per week. Currently the average is 5,000 kilometres per week.

  1. SPECIFIC – 8,000 kilometres per week
  2. MEASURABLE – kilometres per week is measurable objectively on a weekly basis
  3. ACHEIVABLE – 8,000 kilometres per week is achievable if the truck works 2 shifts per day and/or 6 days per week
  4. REALISTIC – it is realistic and is greater than the status quo of 5,000 kilometres per week
  5. TIMELY – must be achieved by 30th June

By implementing this KPI, performance can be measured on a weekly basis and compared week by week. The weekly KPI can be used to implement a plan of action to achieve the required objectives.

In conclusion, using SMART indicators your business objectives can be achieved providing you act on the KPIs to ensure you meet the required objectives. With no objective measurement system in place and no management then the status quo will remain and more than likely performance will deteriorate. So determine the key drivers of your business, start measuring them so you can improve your business’ performance.